- Identify Logical Groupings in a KYC (know your client) Form
- Determine what Data Formats are suitable for each Profile Category
- Create a Profile Category
1. Identify Logical Groupings in a KYC Form
It is necessary to group the various sections in the client profile form into logical groupings which will be created as Profile Categories in m2Advisor.
Profile Categories are logical sets of client information. For example, an advisor can create Profile Category for demographics information and another Profit Category for property information.
The example below is indicative of a simplified version of a Client questionaire.
This grouping step is important to minimise the number of different Profile Categories created which will simplify subsequent entry of the data into m2Compliance and even more importantly to be in the correct groupings for printing at a later date on a Statement of Advice.
* Note: Questions such as 'Number of years to retirement' are not recommended as this 'static' information quickly becomes out of date. In this case a better Profile Category item would become 'Expected year of retirement'.
2. Determine what Data Formats are suitable for each Profile Category
Each Profile Category can use any one of the following data formats:
1. A list of specific questions with multiple-choice answers.
2. A table for the client to enter text or numeric values.
3. Free form items for the client to provide data in a free text format.
Each Profile Category typically contains one or two columns of question and answer information in different data formats. It is possible to have more than two columns and also to specify attributes such as 'mandatory' and column headings to display where applicable.
Multiple choice answers may be common to the Profile Category or specific to each question as in the example below.
Tables can contain text or numeric data and can have totals defined for specific columns.
Free Form Items
3. Create a Profile Category
1. Navigate to the Compliance Supervisor View
- Goto the Compliance tab
- Change the dropdown list to Supervisor View
- Goto the Profiles tab
- Click on Add Profile Category button
2. Fill in the Settings information for the Profile Category
Create/Edit Profile Category Settings
- Profile Category - list of profile categories previously created. Select a profile category if you wish to edit an exisiting profile category.
- Profile Category Name - the name of the new profile category you wish to set up.
- Insert Tag Name - name shown when building the SOA.
- Group - section within compliance.
- Mandatory - select this checkbox if this section is mandatory.
- Multiples - select this checkbox if this category can have many units (e.g. if the category is Property, a client can have more than one property. As a result selecting this checkbox allows clients to input more than one property.)
- Multiple Label - the name of the label to differentiate the different units (e.g. property address).
- Print Col Titles - select this checkbox if you want the column titles to be printed on the SOA
Form Settings for the selected Profile Category
- Table > Column - number of columns in the questionair table
- Table > Title - title of columns
- Table > Type - column field type:
- Defined list - is a static text input field column that you can input a list of items
- Free form (multiple lines) - text input field that can take more than one line
- Numeric - with Total - number input field with a total on the bottom of the form
- Numeric - no Total - number input field
- Combo selection - dropdown list selection
- Combo or text (single line) - dropdown list selection with optional text input field
- Context combo - dropdown list selection for each Defined List item
- Contect combo or text (single line) - dropdown list selection with optional text input field for each Defined List item
Creating a Table
1. To add Columns to the form, click on the Add Column button and fill in the Title and Type for the column.
- Title: name of the column.
- Type: type of inputs that are allowed to be entered in by the client. (Combo = dropdown list option.)
2. To add Rows to the form, select the Column then fill in the List Item name and Abbreviation name below.
3. To define the input option on each row, select the "Client Response" Column and fill in the input options for each List Item. E.g. if you want the client to select one of the four input options then you can list the options as shown in the example below. If the input filed is just an empty text field then you can leave the input field blank.
4. Click Save when you have completed the set up.
Example 1 - Define List
- Select 'Personal Items' column
- Fill in the 'Personal Items' name
- Click 'Update' button
- Click 'Save' button
Example 2 - Context Combo or text (single line)
- Select 'Details' column
- Choose the 'Defined list' that you would like to have a dropdown list selection
- Fill in the dropdown list selection text
- Click 'Add' button
- Click 'Save' button
Result from Example 1 and 2 - Category Profile Form: