- Adding Entities & Contacts

Index:

• Adding an Entity
• Adding a Primary Contact
• Adding Additional Contacts

Adding an Entity

1. Go to the Client tab

2. Select the "+" icon shown below

3. Fill in the client fields:

Entity - there are 3 entity types:

• Portfolio Client - a normal portfolio client.
• Family Group - a set of portfolios that is group together (please see Family Groups).
• Other Entity - a prospect client.

Status - there are 4 different statuses that an entity can be in:

• Active - when an entity is a full client of the company.
• Closed - when an entity is no longer a client of the company.
• Pending Activation - when an entity is still waiting on some procedure to be completed before it can be activated.
• Suspended - when an entity can no longer trade but still receiving feeds.

Client ID - this ID can be specified by the company. It could select to use a Pershing ID, their in-house ID or any other ID.

Client Name - name of the entity.

Search Name - search name will be displayed in the 'List of Entities' section. You can filter this list by Alphabetical order by clicking on the 'Search Name' column.

• E.g if you structure your search name like "<Surname>, <Name>" then when sorting your List of Entities, you can easily identify entities with the same surname group together.  

Access Control - specified who can view this entity

• Review - everyone can view this entity (according to the Advisor rules - please refer to Shared Clients)
• Private - only the creator can view this entity

Executive - is the advisor who is responsible for this client.

Branch Office - this drop-down list can be customised via the Home View > System Admin > Settings.

Department - this drop-down list can be customised via the Home View > System Admin > Settings.

Client Type - you can define the entity type here (e.g. Company, Trust, Individual etc.)

Compliance – you can select the compliance class that applies to the entity (e.g. Wholesale, Retail etc). Once a compliance class is chosen then all compliance milestones for that compliance class will be applied to this entity.

Adding a Primary Contact

Once a new Entity is saved, the Contacts section will be activated.

1. You can change the tab name to another name if you wish

2. You must select a "Type" to specific if the contact information is a Person (e.g. the client) or an Organisation (e.g. a charity organisation)

3. Click on the 'Beneficial Owner' check list to identify 

4. Click on the "+" button next to "Contact Methods" to add contact information like phone number, emails etc.

Adding Additional Contacts